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Recruiting & Hiring Requiring UTCR Approval

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Required Documents | Timeline -- UTCR Meeting Dates Schedule | Notification | Listing of UTCR Committee Members | UTCR Committee Member Log-In ||

A person holding an academic appointment at another university or scholarly institution may be recruited as Associate Professor or Professor with tenure if so recommended by the University Tenure Committee for Recruitment (UTCR).

UTCR also recommends new appointments of Contract Academic Staff (CAS) at the rank of Professor.


Required Documents The following are required for UTCR approval. Submission of these documents in electronic PDF format (minimum quality of 300 dpi) is encouraged. Please send these documents to the academic [dot] personnel [at] mcgill [dot] ca (subject: UTCR%20Required%20Documents%20--%20PUT_PERSONS_FULL_NAME_HERE) (Academic Personnel Office email).

1

Stage 1, Standard Recruiting Documents, and Provost's approval to recruit

2

Memo from the Dean to the Provost

endorsing Recruitment, listing reasons for the type of recruitment (Associate Professor or Professor with tenure, or CAS at rank of Professor). This document should not contain salary information.

3

A Dossier Consisting of:

(i) the candidate’s curriculum vitae, including a record of the candidate’s research and research funding, scholarship and professional activities and contributions; a record of the candidate’s teaching (including graduate and professional supervision as appropriate); and a record of the candidate’s general contributions to university and scholarly communities;

(ii) written recommendations from appropriate departmental and/or faculty committees, including justification for an appointment with tenure, where relevant. The appropriate departmental/faculty committee can be the hiring/recruitment committee, the DTC or some other committee that the department/faculty puts together for this purpose. At the Faculty level, the recommendation may come from the Dean, in addition to - or instead of - a faculty committee.

(iii) three confidential letters of reference from recognized authorities who are external to the University. The letters of reference can be those used for recruitment, letters obtained for making a recommendation to the CRC, letters obtained for purposes of promotion or tenure at another institution, or letters obtained specifically for UTCR. (Letters should be relatively recent, i.e., dated within the past two years.)
A brief summary of not more than 3 or 4 sentences on each external referee shall be included.

(iv) For candidates who are being considered for tenure at McGill and who do not have tenure (or equivalent) at another academic institution, it is advisable to include in the dossier a detailed statement by the candidate on their research, teaching and other contributions to the scholarly community.

4

CAS Appointments to Full Professor

Dossier Requirements listed in item 3 above may be modified for CAS appointments. Please contact the academic [dot] personnel [at] mcgill [dot] ca (subject: CAS -UTCR%20Required%20Documents) for assistance.

Timeline -- UTCR Meeting Dates Schedule
ABCDEF
Provost's Formal Approval Memo (indicating UTCR must be used)Advise Academic Personnel that there will be a dossier submitted to UTCRUTCR Documents must be received in Academic Personnel byUTCR e-vote Start DateUTCR Meeting DateBoard/Executive Meeting Date
Must be obtained in advance of date in column B Two weeks prior to the date in column C DEADLINE CLOSED FINALIZED MEETING FINALIZED 04-Sept-2014
Must be obtained in advance of date in column B Two weeks prior to the date in column C 01-Sept-2014 08-Sept-2014 16-Sept-2014 02-Oct-2014
Must be obtained in advance of date in column B Two weeks prior to the date in column C 19-Sept-2014 26-Sep-2014 06-Oct-2014 28-Oct-2014
Must be obtained in advance of date in column B Two weeks prior to the date in column C 24-Oct-2014 31-Oct-2014 10-Nov-2014 02-Dec-2014
Must be obtained in advance of date in column B Two weeks prior to the date in column C 02-Jan-2015 08-Jan-2015 16-Jan-2015 02-Feb-2015
Must be obtained in advance of date in column B Two weeks prior to the date in column C 26-Jan-2015 02-Feb-2015 10-Feb-2015 28-Feb-2015
Must be obtained in advance of date in column B Two weeks prior to the date in column C 23-Feb-2015 02-Mar-2015 10-Mar-2015 26-Mar-2015
Must be obtained in advance of date in column B Two weeks prior to the date in column C 30-Mar-2015 06-Apr-2015 14-Apr-2015 28-Apr-2015
Must be obtained in advance of date in column B Two weeks prior to the date in column C 20-Apr-2015 27-Apr-2015 05-May-2015 21-May-2015
Must be obtained in advance of date in column B Two weeks prior to the date in column C 06-May-2015 13-May-2015 21-May-2015 11-Jun-2015
Must be obtained in advance of date in column B Two weeks prior to the date in column C 12-Jun-2015 19-Jun-2015 29-Jun-2015 14-Jul-2015
Must be obtained in advance of date in column B Two weeks prior to the date in column C 17-Jul-2015 24-Jul-2015 03-Aug-2015 18-Aug-2015

Notification Deans will be notified of final approval once obtained from the Board of Governors.

Listing of UTCR Committee Members Please visit the University Tenure Committee for Recruitment page on the Senate's website to know who the UTCR COmmitee Members are.

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