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McGill.CA / Academic Personnel Office / Deans and Chairs Guide

Recruiting New Contract Academic Staff

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Ranked Contract Academic Staff | Unranked Contract Academic Staff | CAS Dossier Requirements

Ranked Contract Academic Staff

The employment of ranked, Contract Academic Staff at McGill University is the prerogative of the Board of Governors which acts on the recommendation of the Principal as conveyed through the Provost, the Dean and the Chair.

The Regulations Relating to the Employment of Contract Academic Staff is available from the Secretariat's Website.

The following guidelines are designed to supplement the Regulations.

Definition

List of ranked Contract Academic Staff include:

  • Faculty Lecturer/Senior Faculty Lecturer
  • Assistant Professor [descriptor*]
  • Associate Professor [descriptor*]
  • Professor [descriptor*]

NOTE: Where the word [descriptor] appears above, a descriptor as defined in the Regulations must be applied to the rank

A full listing with working definitions of ranked Contract Academic Staff is available from the Classifications page of this website.

Procedures

When hiring Contract Academic Staff, the following procedures must be followed:

Unranked Contract Academic Staff

The employment of unranked, Contract Academic Staff at McGill University is the prerogative of the Board of Governors which acts on the recommendation of the Principal as conveyed through the Provost, the Dean and the Chair.

The Regulations Relating to the Employment of Contract Academic Staff is available from the Secretariat's Website.

List of unranked Contract Academic Staff include:

  • Academic Associate/Senior Academic Associate
  • Adjunct Professor
  • Course Instructor
  • Course Lecturer
  • Curator/Associate Curator
  • Instructor/Senior Instructor
  • Professor of Practice
  • Research Assistant
  • Research Associate/Senior Research Associate
  • Visiting Fellow
  • Visiting Professor
  • Visiting Scholar

A full listing with working definitions of unranked Contract Academic Staff is available from the Classifications page of this website.

Procedures

To hire unranked Contract Academic Staff, the following procedures must be followed:

PLEASE NOTE:

This procedure is not required when hiring a Course Lecturer, in which case, the appointment should be processed by means of the Course Lecturer Contract.

Dossier Requirements for CAS Recruitments

The following documents must be provided to the Academic Personnel Office for Contract Academic Staff hires.

NOTE: All [re/appointments/changes of status] take effect no earlier than the first of the month in which the appointment is received in Academic Personnel or in HR, whichever approval path is indicated below or on the appropriate page of CAS Approvals Requirements.
TYPEConsultWhat to Do/Send

Course Lecturers

 Please consult the Course Lecturer Spec Sheet for guidance, and the CAS Approvals Requirements. The appointment must be processed via the Course Lecturer Contract.

Ranked Contract Academic Staff

Please ensure you have consulted the Classifications Guidelines pertaining to the desired position, and that you have fulfilled all CAS Approvals Requirements as well as further requirements pertaining to advertising, equity, immigration, consultation with a committee, etc.
  • A copy of the selected candidate's Curriculum Vitae;
  • A short justification memo to the Provost explaining what the person is being hired to do;
  • For part-time appointments an indication of how many hours per week the person will be working must be indicated;
  • A valid work permit for non-Canadians;
  • Employment Equity Data Report: MANDATORY for ranked, contract-academic-staff academic recruitments, with the EXCEPTION of those with the Clinical descriptor;
  • Any recruitments as full Professor must include the full set of documents noted at Dossiers Requiring UTCR Approval;
  • Letter of Offer and Acceptance (based on this CAS Template Offer Letter (v.2, 12-Mar-2013))

Unranked Contract Academic Staff

 Please ensure you have consulted the appropriate Classifications Guidelines pertaining to the desired position, and that you have fulfilled all CAS Approvals Requirements as well as any requirements pertaining to advertising, and immigration.
  • The bulk of these appointments are processed primarily via Minerva Appointment Form.
  • In most cases, no documents are required by the Academic Personnel Office, however Faculty and Departmental obligations for advertising, immigration and search committees, where appropriate, and where required under CAS guidelines must be completed, etc.
  • Academic Approvals HR may require all or some of the documents listed in the Ranked Contract Academic Staff section directly above. Contact academicapprovals [dot] hr [at] mcgill [dot] ca (Academic Approval HR) for further details referencing this page.
  • You may use this CAS Template Offer Letter (v.2, 12-Mar-2013)

Visiting classifications

 Please ensure you have consulted the appropriate Classifications Guidelines pertaining to the desired position, and that you have fulfilled all CAS Approvals Requirements, as well as any requirements pertaining to advertising, and immigration.
  • These appointments are processed via Minerva Appointment Form.
  • In most cases, no documents are required by the Academic Personnel Office except when the salary is greater than $25,000.  In such instances a justification memo must go to the Academic Personnel Office.
  • Academic Approvals HR may require all or some of the documents listed in the Ranked Contract Academic Staff section above. Contact academicapprovals [dot] hr [at] mcgill [dot] ca (Academic Approval HR) for further details referencing this page.
  • You may use this CAS Template Offer Letter (v.2, 12-Mar-2013)
Updated on Thu, 2013-06-20 16:06
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