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Recruiting Contract Academic Staff

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Procedures | Dossier Requirements for Contract Academic Staff Recruitments ||

Non-unionized Contract Academic Staff are governed by the Regulation Relating to the Employment of Contract Academic Staff available from the Secretariat's Website.

Ranked Contract Academic Staff include: Unranked Contract Academic Staff include:
  • Faculty Lecturer/Senior Faculty Lecturer
  • Assistant Professor [descriptor*]
  • Associate Professor [descriptor*]
  • Professor [descriptor*]
  • Academic Associate/Senior Academic Associate
  • Adjunct Professor
  • Professor of Practice
  • Curator/Associate Curator
  • Visiting Fellow
  • Visiting Professor
  • Visiting Scholar
* NOTE: A descriptor as defined in the Regulations must be applied to the rank where the word [descriptor] appears above. Currently approved descriptors are Clinical, Professional, Research, and Leave Replacement. NOTE: For unionized staff, the instructions on this page do not apply.

The following unranked classifications are unionized:
  • Course Lecturer
  • Instructor/Senior Instructor
  • Research Assistant
  • Research Associate/Senior Research Associate
For Course Lecturers, the Course Lecturer Contract must be used. Please email the hr [dot] hr [at] mcgill [dot] ca (HR Service Centre) or academicapprovals [dot] hr [at] mcgill [dot] ca (Academic Approvals HR) for further assistance with recruiting unionized academic staff.
Procedures To hire Contract Academic Staff, the following procedures must be followed:  
NOTE 1: Be sure to consult the Classifications Guidelines pertaining to the desired position, and ensure that you have fulfilled all CAS Approvals Requirements as well as any requirements pertaining to advertising, equity, immigration, etc.
 
NOTE 2: All appointments/reappointments/changes of status take effect no earlier than the first of the month in which the appointment is received in APO or in HR, whichever is relevant.
Dossier Requirements for Contract Academic Staff Recruitments
The following documents must be provided to the Academic Personnel Office (APO).
TYPE What to Do/Send
Ranked Contract Academic Staff
Unranked Contract Academic Staff
  • For appointments with an annualized salary of less than $25,000, no documents are required by APO, with the exception of Professors of Practice, for whom a CV is required.
  • For Academic Associates, the job description and appointee’s CV are required.
  • Academic Approvals HR requires the CV, Letters of Offer and Acceptance.
  • HR will require a valid temporary work permit for non-Canadians.
  • You may use this File SIGNED Offer Letter (CAS Unranked Staff) (v.3, 2015.07).
Visiting Staff
  • In most cases, no documentation is required by the APO except when the annualized salary is greater than $25,000. In such instances a justification memo must be submitted to APO.
  • Academic Approvals HR requires the CV, Letters of Offer and Acceptance.
  • HR will require a valid temporary work permit for non-Canadians.
  • You may use this File SIGNED Offer Letter (CAS Visiting Staff) (v.3, 2015.07, header corrected 2015.11).