Reappointment Process Overview

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The information on this page is for the information of Academic Administrators at McGill University.

Tenure-track Reappointments

Follow the procedures on the following pages:

• Academic Staff, Reappointments Tenure-Track Academic Staff
• Librarian Staff, Reappointments Tenure-Track Librarian Staff
• Once you have completed all requirements found therein, the Provost's formal approval will be obtained

The Minerva reappointment form will then be approved by the Academic Personnel Office, and the Board of Governors reappointment letter will be issued, if applicable.

Ranked Contract Academic Staff (CAS) Reappointments/Promotions

Please ensure you consult the sections on Reappointments and/or Promotions on ranked contract academic staff found in the Regulations Relating to the Employment of Contract Academic Staff and have reviewed the Guidelines on Reappointment & Promotion of CAS.

NOTE: All [re/appointments/changes of status] take effect no earlier than the first of the month in which the appointment is received in Academic Personnel or in HR, whichever approval path is indicated below or on the appropriate page of CAS Approvals Requirements.

Validate the required approvals for the reappointing/promoting of ranked contract academic staff from the CAS Approvals Portal Page. 

Where Provostial Approval is required, submit a dossier containing:

1. Deans and Chairs recommendation memos outlining length of term, salary, source of salary, established criteria for reappointment/promotion, etc
2. Review Committee's report, or other requirements as outlined in the CAS Regulations
3. Updated CV

The Minerva reappointment form will be approved as per the guidelines outlined for each rank. The Provostial reappointment/promotion letter will also then be issued, if applicable.  If not, the letter will be issued by the Dean or Chair.

Unranked Contract Academic Staff (CAS) Reappointments/Promotions

Validate the required approvals for the reappointing/promoting of unranked contract academic staff from the CAS Approvals Portal Page. 

NOTE: All [re/appointments/changes of status] take effect no earlier than the first of the month in which the appointment is received in Academic Personnel or in HR, whichever approval path is indicated below or on the appropriate page of CAS Approvals Requirements.

Where Provostial Approval is required, submit a dossier containing:

1. Justification memo outlining length of term, salary, source of salary, etc
2. Updated CV
3. Professional Associates being reappointed/renewed -- Faculties or Units must indicate whether those coming up for renewal or reappointment should be converted to an Academic Associate or an M position.

The Minerva reappointment form will be approved as per the guidelines outlined for each rank. The reappointment letter will also then be issued, in most instances by the Dean or Chair.

Endowed/Named Chairs

This page on our site details the process to follow for Named Chair Appointments or Reappointments.

Administrative Reappointments

This page on our site details the process to follow for academic administrative reappointments.