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McGill.CA / Academic Personnel Office / Deans and Chairs Guide

Named Chair Establishment Process

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1. Development & Alumni Relations Secures Donations/Bequests |
2. MOU/MOA |
3. Dean's Office Sets up the Endowment Funds |
4. Formalizing the Establishment of the Endowed Chair |
5. Selecting and Appointing the Chairholder |
  STEPDescription

1.

Development & Alumni Relations Secures Donations/Bequests

 Development & Alumni Relations secures a gift agreement to the University with a minimum threshold of $3 million dollars or greater to fund the establishment of an Endowed/Named Chair.

2.

MOU/MOA

 The Memorandum of Understanding (MOU) or the Memorandum of Agreement (MOA) is developed in conjunction with University's Naming of Assets Policy Document. The MOU/MOA is signed by those duly authorized by the University's Regulations Relating to the Approval of Contracts and Signing Authority to finalize the agreement secured by DAR. The MOU/MOA details the terms of the proposed Endowed/Named Chair. The Payment Schedule is also detailed.

3.

Dean's Office Sets up the Endowment Funds

 Once the amount of the Endowment required to formally establish the Endowed/Named Chair has been obtained, the Dean's Office:
  1. Ensures the Fund Request Form, available from the DAR Charlotte website, been completed to set-up the Endowed Fund Accounts.
  2. Receives the Confirmation of New Endowment and Spendable Fund notification.

4.

Formalizing the Establishment of the Endowed Chair

 The Dean sends the Provost a memo requesting formal establishment of the Endowed Chair, as well as the Confirmation of New Endowment and Spendable Fund notification.  The Provost Office completes the following steps:
  1. The MOU is reviewed.
  2. The monies in holding with Gift Processing are validated by the Provost's office.
  3. The Endowed/Named Chair approval of establishment memo is finalized and signed by the Provost and the Vice-Principal (Administration & Finance).
  4. Establishment of the Endowed/Named Chair is formally communicated to all parties.

5.

Selecting and Appointing the Chairholder

 Appointment of the Chairholder can proceed once all the steps above have been completed and once the full Endowment has been received by the University. See Appointing or Reappointing a Named Chair on this site for the procedure.
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Updated on Mon, 2012-08-13 11:22
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