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Named Chair Appointment or Reappointment Process

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Approval of Selection Process | Search Committee | Selected Candidate | Notification | Research Fund Guidelines | Minerva Appointment Form (MAF) | Listings of Appointments ||
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1.) Approval of Selection Process

 The Dean requests approval from the Provost for the selection process. (An agreement may be established in writing between the Dean and the Provost on the general process for the appointment or reappointment of academic staff to Named Chairs within his/her Faculty. As long as this process is adhered to, there is no need to obtain additional approval from the Provost.)

2.) Search Committee

 The committee charged with the selection carries out its search and forwards a report in support of its recommendation to the Dean of the Faculty.

3.) Selected Candidate

 The Dean's office sends academic [dot] personnel [at] mcgill [dot] ca (subject: Request--Named%20Chair) the following dossier:
  1. Dean's memo addressed to the Provost requesting approval to appoint/reappoint the candidate
  2. Name of the previous incumbent and when and why that individual is leaving the chair.
  3. Brief rationale for the appointment or reappointment of the proposed incumbent.
  4. Length of the appointment or reappointment (either five or seven years).
  5. Financial information pertinent to the appointment or reappointment.
  6. Copy of the memo documenting the agreed upon selection process.
  7. Report from the chair of the selection committee.
  8. Candidate's CV.
  9. For reappointments, the Chairholder's progress report on activities/accomplishments during the previous term.

4.) Notification

 The candidate is informed in writing via receipt of the Provost's letter of appointment or reappointment to the Named Chair, with a copy to the Dean of the Faculty and the Chair of the Department.

5.) Research Fund Guidelines

 The Chairholder must agree to and sign a copy of the Endowed Chair/Professorship Research Fund Guidelines in order to fully activate the appointment. This document will be sent to the Chairholder with the appointment or reappointment letter.

6.) Minerva Appointment Form (MAF)

The Department must issue a Minerva Appointment Form (MAF) to add or reappoint the Named Chair to the academic staff member's record in Banner using appropriate Named Chair position code.

Unless there is a specific stipend associated with this appointment the salary amount must be set to zero salary. Any stipends associated with Named Chair appointments must be approved by the Provost. The Named Chair's 2-Fund must be used in the FOAPAL section of the MAF, even if the form is for a zero amount.

Minerva Position Codes in use with Named Chair appointments:

- AFU996 (Named/Endowed Chair) is the primary, generic, pooled position used for Named Chair appointments. The Named Chair descriptor code must be added to this position via the Minerva drop-down list at the time of appointment.
- AFU989 (Endowed Hospital Foundation Chair)
- AFU988 (Direct-Funded Hospital Foundation Chair)
- AFN992 (Honorary or non-Funded Named Chair).

Minerva Position Codes in use with Named Professorship appointments:

- AFU992 (Endowed Professorship)
- AFU991 (Direct Funded Professorship)

7.) Listing of Appointments

 A list of the Chairholders can be found on this page here.
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Updated on Wed, 2013-07-24 12:56
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