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The purpose of this document is to state the principles and procedures used at McGill in the allocation, nomination, and renewal of researchers to the Canada Research Chairs program.
Canada Research Chairs are awarded at two levels: Tier 1 and Tier 2. Tier 1 Chairs are awarded for a term of seven years, renewable indefinitely upon performance evaluation. Tier 2 Chairs are awarded for a five-year term and they can be renewed only once. Details about the CRC program are found at www.chairs-chaires.gc.ca.
Chair holders must be in full-time tenure-track academic positions at McGill.
Canada Research Chairs representing the CIHR, NSERC, and SSHRC research areas are allocated to the University based on its performance in research funding from these federal tri-council agencies relative to other universities. The CRC Secretariat reallocates the fixed pool of Chairs among the Universities every two years, with adjustments in accordance with the University’s priorities. Each allocated CRC is defined by a disciplinary expertise (CIHR, NSERC or SSHRC) and by level, Tier 1 or Tier 2.
It is important for the University to make timely nominations for Chairs to make full use of its CRC allocation.
The Dean of the Faculty is responsible for ensuring that an allocated Chair is filled in a timely fashion. In the event that a suitable nomination dossier is not presented to the Office of the Provost & Vice-Principal (Academic) by the internal deadline of the assigned CRC submission round, the vacant Chair is returned to the Provostial Pool for reallocation.
McGill normally reserves its CRCs for external recruitment. On occasion, the Provost & Vice-Principal (Academic) may allow nomination of a McGill tenure-track academic from one of the four equity groups protected by the Canadian Charter of Rights and Freedoms (namely women, persons with a disability, Aboriginal peoples and visible minorities) who is suitably qualified, as evidenced by holding a James McGill Professor or a William Dawson Scholar Award, or possessing an equivalent academic profile.
Deans are invited to bring forth the curriculum vitae of suitable candidates, external to the University, whom they wish to recruit to fill their allocated CRC complement. Two or three letters of recommendation from referees external to McGill should accompany the CV, as normally required in the recruitment process. In bringing forward these nominations, Deans should give particular consideration to presenting candidates from the four equity groups listed above. Deans are also encouraged to consider CFI John R. Evans Leaders Fund – formerly named Leaders Opportunity Fund (LOF) - commitments and similar strategic research objectives in planning use of any CRC vacancies.
The Provost & Vice-Principal (Academic) carefully reviews each CRC nominee’s CV before deciding whether to extend University support for the nomination.
All new nominees are required to have their CRC application dossiers reviewed by the University’s standing internal review committee to ensure that McGill applications are of the highest quality before the University nominations are sent forward. Incoming nominees must supply their PIN to the OSR (ISI) office in order to gain access to the application module. The OSR (ISI) Office will be available to assist with the application process.
Renewal of a CRC is contingent upon an internal university review of the Chair holder’s performance to determine if continued institutional support is warranted. A necessary part of this decision is a process that provides a thorough evaluation of the record of the Chair holder during the term of the Chair with a recommendation to the Provost & Vice-Principal (Academic), who adjudicates whether to support the application for renewal.
The criteria for renewal for the two levels of Chairs differ as per CRC guidelines in terms of international recognition and leadership; however, the same procedures apply for both Tier 1 and Tier 2 renewals.
The internal review for CRC renewal is carried out by members of the full-time tenured academic community serving on an internal standing review committee in the areas of:
- the Life Sciences (CIHR-linked)
- the Applied and Natural Sciences (NSERC-linked), or
- the Social Sciences and Humanities (SSHRC-linked).
Committee members review the application documents prepared by the candidates on the CRC on-line system as well as the joint Faculty and Department/School short report and recommendation, as applicable.
After considering the recommendations contained in the internal review committee report, the Office of Provost & Vice-Principal (Academic) advises the Dean of the Faculty and the candidate of the Provost & Vice-Principal (Academic)’s support for the file to proceed for submission to the CRC Secretariat. Supported candidates are invited to work with their Associate Dean of Research and the OSR (ISI) Office to complete the documentation towards the renewal application.
It is understood that this review process for renewal of a Canada Research Chair is different and distinct from the existing promotion and tenure review procedure.
The new CRC nominees and CRC applicants for renewal must contact the OSR-ISI Office in order to gain on-line access to the renewal forms.
University Standing Internal Review Committee for CRCs
The candidate’s file is reviewed by the Standing Internal Review Committee (CIHR, NSERC, SSHRC) matched to the broad content expertise of the candidate as delineated by the respective domains of the three federal granting agencies.
Composition of the Standing Internal Review Committee
The Standing Internal Review Committee consists of the Associate Provost (BR), the VP Research and International Relations (VP-RIR) or a delegate, and six tenured professors of the University chosen jointly by the Associate Provost and the Deans, so as to ensure appropriate representation of Faculties and academic disciplines. Members are assigned staggered terms of two years each starting September 1st or January 1st.
Documents to be submitted electronically on the CRC website
The electronic dossiers being submitted to the Standing Internal Review Committee need to be provided on the CRC forms. Along with the completed forms, the files should include the following:
Visit the CRC site for a complete description of the CRC evaluation criteria. The application dossier must:
|For Tier 1||For Tier 2|
|Demonstrate that the Chair is recognized as an outstanding and original researcher of world class calibre and a leader in his or her field.||Demonstrate that the Chair has the potential to develop into an outstanding and original researcher of world class calibre who is poised to become a leader in his or her field.|
|The more specific criteria for evaluation are as follows:|
There are currently two yearly CRC competitions with deadlines for submission at the CRC Secretariat in October and April. In order to optimize the quality of the applications being submitted to Ottawa, the OSR-ISI office will contact the candidates for final quality control and submission procedures once the Faculties/Departments have received the Standing Internal Review Committee’s comments and recommendations.
For the Spring round of new nomination submissions, the Standing Internal Review Committee is scheduled for the weeks of 23 February 2015 and 16 March 2015. Consequently, it is the responsibility of the Dean to ensure the candidates submit their complete electronic dossier (on the CRC website) for review by 16 February 2015 at the latest. We ask the original (signed) joint Departmental and Faculty recommendation be submitted later to our office as a hard copy (via internal mail), while an electronic copy of the document should also be submitted via e-mail to Naomi [dot] Belinsky [at] mcgill [dot] ca (Naomi Belinsky) by the 16 February 2015 deadline.
The Dean of the Faculty must also submit a signed statement of responsibility for the budget and institutional commitment in the application. This statement should be submitted at the same time as the application budget section to the office of the AP-BR by 20 April 2015.
As soon as they are notified of approval support for renewal, the candidates are requested to contact the OSR-ISI office to define a work-plan toward submission.
|CRC Applications – Fall 2015||Deadline|
|Provostial approval of the Faculty’s CRC nominees for new applications and renewals||22 June 2015|
|Electronic submission of the dossiers on CRC website for internal review||17 August 2015|
|Comments and recommendations from the review committee sent to the Faculty||Week of 07 September 2015|
|Uploading version of application with the committees comments incorporated||22 September 2015 (or earlier)|
|Submission by the Faculty of the institutional commitment and budget confirmation statements||05 October 2015|
|Final submission at the OSR (SI) Office – signed proposal||05 October 2015 (or earlier)|
CRC and CFI combined applications
Candidates who are also applying to the CFI for research infrastructure support must contact the ISI office to access their CFI application on-line at least 4 months prior to the submmission deadline in order to have sufficient time to process the CFI.
The CRC Secretariat requires Universities to wait until after the official National Announcement before publicizing their new chair holder appointments in a news release or on their website. The new chair holders must also wait until the National Announcement before using the Canada Research Chair title in their curriculum vitae, website, conference papers, publications or media interviews.
Once the Notice of Award is finalized and the CRC main fund is established (for new CRCs), the Minerva Appointment Form must be issued using the appropriate CRC position code as indicated on the Award, Stipend and Other Payment Codes page, to record the CRC position in Banner.
The professorial labour distribution on the professorial position code will also need to be modified accordingly.
Chair holders are responsible for using award funds in accordance to CRC rules (CRC Admin Guide), and for providing true, complete and accurate information on documentation for expenditures from award accounts.
The CRC Tier I award provides $200,000 for each of seven years, and can be renewed indefinitely. The CRC Tier II award provides $100,000 for each of five years, and can be renewed only once.
CRC budget distribution:
- A minimum of 75% of the annual award is applied towards the chair holder’s compensation directly related to the CRC. This amount includes the portion of the professorial salary paid from the CRC, any related academic salary stipend, and benefits on both of these amounts.
- The CRC academic salary stipend varies between $10,000 and $15,000, and is commensurate with a James McGill or William Dawson stipend. The value of the stipend must be approved by the Office of the Provost & Vice-Principal (Academic).
- Faculties and Departments are reminded that changes in academic stipends require prior approval by the Office of the Provost & Vice-Principal (Academic).
- A maximum of 25% of the annual award (representing the balance) is allocated to support research-related activities. This budget is recorded in the X-coded fund and is managed by the chair holder. Expenses related to the cconstruction, renovation, or rental of laboratories or supporting facilities are not eligible.
- CRC Tier I X-coded funds typically do not exceed $25,000 as a higher percentage is normally applied towards the salary compensation, however, the maximum amount available is $50,000.
- CRC Tier II balances typically range between $15,000 and $25,000, contingent on the stage of the CRC chair holder’s career.
This table illustrates the minimum and maximum contributions from the CRC award:
|CRC I||CRC II|
|(A) Salary Components|
|(A) Sub-Total of Total Compensation||$150,000||$200,000||$75,000||$100,000|
|(B) Research Components|
|X-Coded Research Fund||$50,000||$0||$25,000||$0|
|(B) Sub-Total of Research Activities||$50,000||$0||$25,000||$0|
|Total CRC Funding (A + B)||$200,000||$200,000||$100,000||$100,000|