Converting Special Category Appointments To Tenure-Track
Converting a Pre-tenure-track Special Category Appointment Upon Completion of PhD
This page applies to all staff who have been approved for recruitment by the Provost to a tenure-track/tenured, pre-tenure-track Assistant Professor (Special Category) position, convertible upon completion of a PhD.
Any time spent in a pre-tenure-track Assistant Professor (Special Category) position prior to conversion to a tenure-track Assistant Professor position is excluded from years of service calculations for the tenure-track reappointment process and the tenure cohort clock.
Copy of the PhD, or equivalent
To convert a pre-tenure-track Special Category to a regular, tenure-track/tenured Assistant Professor appointment, the following documents are required:
- A copy of the PhD diploma
OR - A signed letter from the issuing university on their letterhead stating that the staff member has completed all the requirements, successfully defended, AND will be convocating on such-and-such a date.
Effective Date of the Change and New Board Letter
The staff member will be converted as of January 1st or August 1st, whichever date first follows the date of conferral of the PhD certificate. (Please note that the conferral date of the PhD certificate is not the same as that of the PhD dissertation defense.) A new Board letter will be issued confirming the appointment.
The tenure-track Assistant Professor appointment will be for three years, regardless of any work permit issue, if applicable. However, on Banner, the staff member can only be appointed to the end-date of the valid work permit.
Banner Position Number
A new tenure-track position number must be requested to process this type of change into the Banner System. Please contact the Academic Personnel Office to get a new position number.
Appointment Form
Once a tenure-track Banner Position Number has been obtained, the department must process a Minerva appointment form to finalize the conversion to tenure-track.