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Advertising Ranked Academic Positions

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Minimum Requirements | Coding of Advertising Information | Immigration Statement | Equity Statement | Advertising Template ||

All tenure-stream and ranked contract academic staff positions must be advertised according to the guidelines below.

These guidelines apply to temporary and permanent positions and must be followed to demonstrate that the University has undertaken an extensive search to ensure that qualified Canadians are considered for the position.

These guidelines satisfy the requirements of Human Resources & Social Development Canada (HRSDC) and the Canadian and Quebec Immigration Departments.

Minimum Requirements

The minimum advertising requirements are:
   (a) One advertisement in University Affairs OR the CAUT Bulletin;
   (b) A letter sent to department heads of at least ten similar departments in Canada, if possible;
   (c) An advertisement in a Canadian professional journal or association website, where feasible.

Web-based advertising is acceptable as primary documentation. Please keep and include copies of your proof of payments for the adverts (including duration paid for) when forwarding them to our office. Print-outs of web-based adverts MUST have publication dates and the URL clearly visible.

NOTE on advertising in French

- Job ads do not have to be in French in all publications in which you advertise (example, this would not be appropriate for many non-Canadian journals). It is important to have the ads in French for CAUT and/or University Affairs (using online versions is generally much cheaper) and for letters sent to chairs of all relevant departments in Canada.
- Should you require any translation work, you may consult the Translation Services Website. There is no additional funding provided for translation costs.

NOTE on Advertising in International Publications

Advertising may be carried out in international and foreign publications simultaneously with Canadian advertising, provided that the Canadian advertising requirements above are met.


Coding of Advertising Information

The advertisement must specify the following:

  • University
  • Faculty or Department
  • Title of position
  • Qualifications required
  • Nature of duties
  • Salary. If not indicated, salary will be negotiable, according to qualifications and experience
  • Persons to whom inquiries should be addressed
  • Duration of the appointment and whether it is tenure-track
  • Deadline for receiving applications.
    NB: There is a mandatory one-month waiting period for receipt of replies.

Immigration Statement

The advertisement must include the following immigration statement:

English
"All qualified applicants are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadians and permanent residents will be given priority."


Français
"On encourage tous les candidats qualifiés à postuler; veuillez notez que conformément aux exigences de l'immigration canadienne, la priorité sera toutefois accordée aux Canadiens ainsi qu'aux résidents permanents."

Equity Statement

The advertisement must also contain the equity statement found at: Employment Equity Guidelines - Academic Recruitment


Advertising Template

Hiring units may wish to use a University Template in advertising new positions. The template is on file at University Affairs and at the CAUT Bulletin.

How It Works

AUCC and CAUT

The advertising templates are on standing order at these two journals. If you would like to use the templates, simply send your text to the journals letting them know that you wish to use the McGill University advertising template.

Other Publications

For all other publications, IMS can arrange a transfer of the template once the ad specifications (number of columns per page, column width, etc) are known.

Please contact IMS at 514-398-2275 to discuss the details.

What Does It Cost?

AUCC and CAUT

Prices vary according to the length of your text. Each PDF file has a guideline as to how much a standard advertisement would cost. Final costs must be worked out between you and CAUT/AUCC depending on your text's length. You will not be paying for the design of this template.

Other Publications

You do not pay for the design of this template. The PDF files linked to this website show approximate rates for AUCC and CAUT. Final costs must be worked out between you and the publication you will be using, depending on the length of your ad text.

Viewing the Template

AUCC and CAUT

Only the AUCC has provides examples in PDF format with current rates. This PDF file is just an example, so don't be put off by the Latin in the body text. (It's all Greek to me!)  The CAUT templates are most likely very similar. The CAUT PDF does not have any examples of the adverts themselves, but does give the rates for different ad sizes.

Other Publications

The AUCC PDF file can also be viewed to get a general feeling for what the adverts might look like in other publications. Please remember that any rates quoted are for CAUT or AUCC, as indicated in the appropriate PDF file.

Examples of the Templates

CAUT Rate Card 2009  
AUCC Advertising Templates 2009