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CAS Approvals - Change of Status

Required approvals and approval flow relevant CAS Changes of Status are listed on this page.

Changes include:
- total salary on position moves to above/below $25K, or as indicated below if different;
- salary changes, the greater of: +/- 5% or more, or +/- $2K or more, or as indicated below if different;
- in/out of nil-salary, hospital or affiliated institution;
- FTE (full-time to part-time and vice-versa)

NOTES:
1) Where Letter of Appointment is the Unit's responsiblity, for appointments of 1 year or less, the appropriate termination clause must appear in the letter issued.
2) All [re/appointments/changes of status] take effect no earlier than the first of the month in which the appointment is received in Academic Personnel or in HR, whichever approval path is required as per below.

CHANGE OF STATUSStep 1Step 2Step 3Step 4
 

APPROVAL

Dean and/or Chair, or Director,
as appropriate

APPROVAL

Provost
(A Justification Memo must be sent to the Provost)

HR Minerva-Banner

Appointment Form Process

PROVOSTIAL

Board Letter Issued?
(Only for appointments
5 months or greater)

RANKED

Assistant Professor Yes Yes Yes Yes
Associate Professor Yes Yes Yes Yes
Professor Yes Yes Yes Yes
Faculty Lecturer Yes Yes Yes Yes
Senior Fac Lecturer Yes Yes Yes Yes
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POST-RETIREMENT

CHANGE OF STATUSStep 1Step 2Step 3Step 4
 

APPROVAL

Dean and/or Chair, or Director,
as appropriate

APPROVAL

Provost
(A Justification Memo must be sent to the Provost)

HR Minerva-Banner

Appointment Form Process

PROVOSTIAL

Board Letter Issued?
(Only for appointments
5 months or greater)
Post Retirement Appointments
    NOTE: anyone who received a retirement allowance cannot hold a salaried post-retirement appointment.
  - If salary increases to $25K or greater Yes Yes Yes
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UNRANKED

CHANGE OF STATUSStep 1Step 2Step 3Step 4
 

APPROVAL

Dean and/or Chair, or Director,
as appropriate

APPROVAL

Provost
(A Justification Memo must be sent to the Provost)

HR Minerva-Banner

Appointment Form Process

PROVOSTIAL

Board Letter Issued?
(Only for appointments
5 months or greater)
Academic Associate Yes Yes
Senior Acad Associate Yes Yes
Adjunct Professor Yes Yes Yes Yes
Curator / Assoc Curator Yes Yes Yes
Course Lecturer Yes Course Lecturer Contract
Instructor Yes Yes
Professor of Practice Yes Yes Yes Yes
Visiting Fellow Yes Yes
Visiting Professor Yes Yes Yes
Visiting Scholar Yes Yes
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