Award, Stipend and Other Payment Codes
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| Awards | CRC Tier 1 | CRC Tier 2| James McGill Professor| William Dawson Scholar | | |
| Named/Endowed Chairs/Professorships |
Named Chair (Honorary) | Endowed/Named Chair | Endowed/Named Chair (Hospital-based) | Endowed/Named Professor | Direct-Funded Chair| Direct-Funded Professor | | |
| Stipend Codes |
CAS Clinical AW Stipend (Hospital-based staff) | CAS Clinical AU Stipend (Affiliated Institutions staff) | Hospital Administration | Hospital Appointment | Other Academic Stipend | | |
| Payment Codes |
CAS Clinical AW Other Payment (Hospital-based staff) | CAS Clinical AU Other Payment (Affiliated Institutions staff) | Supplemental Teaching Payment | Temporary Payment | | |
This pages lists all the available award, stipend or payment position codes. Academic or librarian staff must have a primary academic or librarian (tenure-stream or CAS) appointment in order to have one of these position codes applied to their record.
| Title | Position Code | Definition and/or Usage | Reference Document Information |
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AWARDS |
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| CRC Tier 1 | AFU995 | • Used in conjunction with a tenure-track or tenured appointment. • This code is used to record the appointment of a CRC Tier 1. • The appointment length is seven years. • The default is zero salary, using the CRC's fund code. Any approved CRC stipend must also be paid via this code. • Minerva Appointment Form approved only upon receipt of the CRC T1 awarding memo issued by the Office of the AP-ASPI, and stipend only upon approval of the AP-ASPI. |
Canada Research Chairs |
| CRC Tier 2 | AFU994 | • Used in conjunction with a tenure-track or tenured appointment. • This code is used to record the appointment of a CRC Tier 2. • The appointment length is five years. • The default is zero salary, using the CRC's fund code. Any approved CRC stipend must also be paid via this code. • Minerva Appointment Form approved only upon receipt of the CRC T2 awarding memo issued by the Office of the AP-ASPI, and stipend only upon approval of the AP-ASPI. |
Canada Research Chairs |
| James McGill Professor | AFU999 | • Used in conjunction with a tenure-track or tenured appointment. • This code is used to record the appointment of a James McGill Professor. • The appointment length is seven years. • The JMP stipend is paid via this code and must use the JMP Fund. • Minerva Appointment Form approved only upon receipt of the JMP awarding letter issued by the Provost. |
James McGill Professors and William Dawson Scholars |
| William Dawson Scholar | AFU998 | • Used in conjunction with a tenure-track or tenured appointment. • This code is used to record the appointment of a William Dawson Scholar. • The appointment length is five years. • The WDS stipend is paid via this code and must use the WDS Fund. • Minerva Appointment Form approved only upon receipt of the WDS awarding letter issued by the Provost. |
James McGill Professors and William Dawson Scholars |
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| Title | Position Code | Definition and/or Usage | Reference Document Information |
NAMED/ENDOWED CHAIRS/PROFESSORSHIPS |
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| Named Chair (Honorary) | AFN992 | • Normally used in conjunction with a tenure-track or tenured appointment. • This code is used to record the appointment of a Named Chair which does not carry any endowment. • The appointment length is five or seven years. • This position is zero salary. The Endowed Chair's spend fund code, created for record-keeping purposes only, must be used. • Minerva Appointment Form approved only upon receipt of the Endowed Chair awarding letter issued by the Provost. |
Named Chair Appointment or Reappointment Process |
| Endowed/Named Chair | AFU996 | • Normally used in conjunction with a tenure-track or tenured appointment. • This code is used to record the appointment of a regular University-based Endowed/Named Chair. • The appointment length is five or seven years. • The default is zero salary, using the Endowed/Named Chair's spend fund code. Any stipend must also be paid via this code and must use the Endowed/Named Chair's spend fund. • Minerva Appointment Form approved only upon receipt of the Endowed/Named Chair awarding letter issued by the Provost. |
Named Chair Appointment or Reappointment Process |
| Endowed/Named Chair (Hospital-based) | AFU989 | • Normally used in conjunction with a tenure-track or tenured appointment. • This code is used to record the appointment of a University Endowed/Named Chair based at a Hospital. • The appointment length is five or seven years. • The default is zero salary, using the Endowed/Named Chair's spend fund code. Any stipend must also be paid via this code and must use the Endowed/Named Chair's spend fund. • Minerva Appointment Form approved only upon receipt of the Endowed/Named Chair awarding letter issued by the Provost. |
Named Chair Appointment or Reappointment Process |
| Endowed/Named Professor | AFU992 | • Normally used in conjunction with a tenure-track or tenured appointment. • This code is used to record the appointment of an Endowed/Named Professorship. • The appointment length is five or seven years. The default is zero salary, using the Endowed/Named Professorship's spend fund code. Any stipend is also to be paid via this code and must use the Endowed/Named Professorship's spend fund. • Minerva Appointment Form approved only upon receipt of the Endowed/Named Professorship awarding letter issued by the Provost. |
Named Chair Appointment or Reappointment Process |
| Direct-Funded Chair | AFU988 | • Normally used in conjunction with a tenure-track or tenured appointment. • Direct-Funded Chairs have defined-term funding. This code is used to record the appointment of a regular Direct-Funded Chair. • The appointment length is five or seven years. • The default is zero salary, using the Direct-Funded Chair's spend fund code. Any stipend must also be paid via this code and must use the Direct-Funded Chair's spend fund. • Minerva Appointment Form approved only upon receipt of the Direct-Funded Chair awarding letter issued by the Provost. |
Named Chair Appointment or Reappointment Process |
| Direct-Funded Professor | AFU991 | • Normally used in conjunction with a tenure-track or tenured appointment. • Direct-Funded Professorships have defined-term funding. This code is used to record the appointment of a regular Direct-Funded Professorship. • The appointment length is five or seven years. • The default is zero salary, using the Direct-Funded Professorship's spend fund code. Any stipend must also be paid via this code and must use the Direct-Funded Professorship's spend fund. • Minerva Appointment Form approved only upon receipt of the Direct-Funded Professorship awarding letter issued by the Provost. |
Named Chair Appointment or Reappointment Process |
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| Title | Position Code | Definition and/or Usage | |
STIPEND CODES |
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| CAS Clinical AW Stipend (Hospital-based staff) |
AFU986 | • Must be used in conjunction with a CAS Clinical teaching-hospital-based appointment (AW####). • Stipends cannot exceed $40,000/annum, any excess will be paid using the AW Other Payment code. • This stipend code is to be used for payments that are meant to be Pensionable and Benefitable (minimum threshold $25,000/annum with a maximum threshold of $40,000/annum. • AW Other Payment is used for payments that are below $25,000/annum or the overflow of payments over $40,000 • Where the specific terms of an external agreement awarding the stipends dictates the full amount must be paid as a stipend, this code will be used. Supporting documentation must be provided. |
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| CAS Clinical AU Stipend (Affiliated Institutions staff) |
AFU985 | • Must be used in conjunction with a CAS Clinical affiliated-institution-based appointment (AUN### or AU####). • Stipends cannot exceed $40,000/annum, any excess will be paid using the AU Other Payment code. • This stipend code is to be used for payments that are meant to be Pensionable and Benefitable (minimum threshold $25,000/annum with a maximum threshold of $40,000/annum. • AU Other Payment is used for payments that are below $25,000/annum or the overflow of payments over $40,000 • Where the specific terms of an external agreement awarding the stipends dictates the full amount must be paid as a stipend, this code will be used. Supporting documentation must be provided. |
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| Hospital Administration | ATU998 | • Normally used in conjunction with a CAS Clinical teaching-hospital-based appointment (AW####). • Maximum threshold on this stipend code is $40,000/annum. |
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| Hospital Appointment | ATU999 | • Normally used in conjunction with a CAS Clinical teaching-hospital-based appointment (AW####). • Maximum threshold on this stipend code is $40,000/annum. |
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| Other Academic Stipend | AFU997 | • Must be used in conjunction with a ranked academic appointment. • Time-limited salary award in recognition of outstanding performance of academic duties, usually linked to research. • Must obtain approval by the Provost/AP-ASPI and/or the Academic Personnel Office. |
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| Title | Position Code | Definition and/or Usage | |
PAYMENT CODES |
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| CAS Clinical AW Other Payment (Hospital-based staff) |
AFU984 | • Must be used in conjunction with a CAS Clinical teaching-hospital-based appointment (AW####). • Payments using this code are not Pensionable nor Benefitable. |
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| CAS Clinical AU Other Payment (Affiliated Institutions staff) |
AFU983 | • Must be used in conjunction with a CAS Clinical affiliated-institution-based appointment (AUN### or AU####). • Payments using this code are not Pensionable nor Benefitable. |
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| Supplemental Teaching Payment | AFU990 | • Tenured & tenure track academic staff teaching additional course that generates additional compensation • Ranked CAS with existing salary teaching additional course that generates additional compensation • Ranked CAS nil salary who takes on a course • Adjunct Professor with or without base salary who teaches a course for compensation • Academic Associate with existing salary teaching a course • Academic Associate nil salary teaching a course • M staff who takes on a course • Visiting Professors, Scholars or Fellows, with or without base salary, who teaches a course for additional compensation |
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| Temporary Payment | AFU993 | • temporary payments are ineligible for both benefits and pension • temporary salary increases resulting from secondments to outside institutions • temporary salary payments (payments over and above the individual’s regular McGill salary) resulting from salary awards obtained from outside agencies (excluding CRC stipends) |
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