On this PageWhere to Find the Appropriate Regulations | Valid Reasons to Switch Tenure Cohorts | Period as Pre-Tenure-Track Assistant Professor (Special Category) | Timeline or Which Tenure Cohort | |
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This page provides Academic and Librarian Staff with some guidance regarding which tenure cohort applies to them and under what circumstances a staff member can switch cohorts.
Where to Find the Appropriate Regulations
| Item | Academic Staff | Librarian Staff |
|---|---|---|
| Regulations | The following articles found in the Regulations Relating to the Employment of Academic Staff are in reference to the tenure cohort clock. (For the reappointment clock, see Reappointment of Tenure-Track Academic Staff.) | The following articles found in the Regulations Relating to the Employment of Librarian Staff are in reference to the tenure cohort clock. (For the reappointment clock, see Reappointment of Tenure-Track Librarian Staff.) |
| Articles | Article 5.4.1 The staff member shall elect, as provided in the regulations, policies, and guidelines on leaves, whether to include or exclude as periods of service for tenure consideration periods of authorized leave for which such election is provided from time to time in University regulations, policies and guidelines on leaves for full-time academic staff. |
Article 3.4.1 The staff member shall elect, as provided in the regulations, policies, and guidelines on leaves, whether to include or exclude, as periods of service for tenure consideration, periods of authorized leave for which such election is provided from time to time in applicable University regulations, policies and guidelines on leaves. |
| Article 5.4.2 The staff member shall elect whether to include or exclude as periods of service for tenure consideration periods of authorized short-term disability, long-term disability leaves, or other leaves provided for by applicable legislation, where such leave or leaves are longer than three consecutive months. |
Article 3.4.2 The staff member shall elect whether to include or exclude, as periods of service for tenure consideration, periods of authorized short-term disability, long-term disability leaves, or other leaves provided for by applicable legislation, where such leave or leaves are longer than three (3) consecutive months. |
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| Article 5.4.3 A staff member’s election under Sections 5.4.1 and 5.4.2 shall be communicated in writing to the Provost, with a copy to the chair and dean, no later than August 31 of the year of consideration in which the staff member would normally be subject to mandatory tenure consideration. |
Article 3.4.3 A staff member’s election under Sections 3.4.1 and 3.4.2 shall be communicated in writing to the Provost with a copy to the Director or Dean of Libraries and the Secretary-General, no later than August 31 of the year of consideration in which the staff member would normally be subject to mandatory tenure consideration. |
Valid Reasons to Switch Tenure Cohorts
| Item | Regulation |
|---|---|
| Maternity Leave | Regulations on Maternity Leave for Full-Time Members of the Academic Staff |
| Extended Maternity Leave & Extended Parental Leave | Regulations on Extended Maternity and Extended Parental Leave for Full-Time Members of the Academic Staff |
| Leaves of Absence | Regulations on Leaves of Absence for Full-Time Academic and Librarian Staff |
| Disability Leaves | none |
Period as Pre-Tenure-Track Assistant Professor (Special Category)
Any time spent in a pre-tenure-track Assistant Professor (Special Category) position prior to conversion to a tenure-track Assistant Professor position is excluded from years of service calculations for the tenure-track reappointment process and the tenure cohort clock.
Timeline (or Which Tenure Cohort)
To help you navigate which tenure cohort you fall into, please see the table below:
| Tenure Cohort Year | Tenure-Track Staff hired anytime in Calendar Year (Excluding periods as Assistant Professor (Special Category) |
Dossier Under Mandatory Tenure Consideration must be submitted to Secretariat Office by: |
Tenure Decision by Date with tenure effective as of this date: |
(Old Nomenclature - Tenure Cohort Year) |
| 2011-2012 | 2006 (Assist Prof/Lib) 2007 (Assoc Prof/Lib) 2008 (Full Prof/Lib) |
Sept 1st, 2011 | June 1st, 2012 | 2013 |
| 2012-2013 | 2007 (Assist Prof/Lib) 2008 (Assoc Prof/Lib) 2009 (Full Prof/Lib) |
Sept 1st, 2012 | June 1st, 2013 | 2014 |
| 2013-2014 | 2008 (Assist Prof/Lib) 2009 (Assoc Prof/Lib) 2010 (Full Prof/Lib) |
Sept 1st, 2013 | June 1st, 2014 | 2015 |
| 2014-2015 | 2009 (Assist Prof/Lib) 2010 (Assoc Prof/Lib) 2011 (Full Prof/Lib) |
Sept 1st, 2014 | June 1st, 2015 | 2016 |
| 2015-2016 | 2010 (Assist Prof/Lib) 2011 (Assoc Prof/Lib) 2012 (Full Prof/Lib) |
Sept 1st, 2015 | June 1st, 2016 | 2017 |
| 2016-2017 | 2011 (Assist Prof/Lib) 2012 (Assoc Prof/Lib) 2013 (Full Prof/Lib) |
Sept 1st, 2016 | June 1st, 2017 | 2018 |
| 2017-2018 | 2012 (Assist Prof/Lib) 2013 (Assoc Prof/Lib) 2014 (Full Prof/Lib) |
Sept 1st, 2017 | June 1st, 2018 | 2019 |
| 2018-2019 | 2013 (Assist Prof/Lib) 2014 (Assoc Prof/Lib) 2015 (Full Prof/Lib) |
Sept 1st, 2018 | June 1st, 2019 | 2020 |