Regulations
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The Regulations on Leaves of Absence for Tenured and Tenure Track Academic Staff is available from the Secretariat's website. These regulations also provide for special types of leaves of absence, such as secondment leaves and leaves for political candidacy or public office.
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Deadlines
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A staff member shall submit a request for a leave of absence to the Chair and/or Dean, using the forms provided for that purpose, at least 90 calendar days before the start date of the proposed leave.
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Approvals
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Leaves of absence are granted at the discretion of the Provost. The approval path is as follows:
| From | To | Documents |
| Applicant |
Chair(s) (or Dean(s) in faculties without departments) |
Completed Leave of Absence Application Form
Note: Staff members appointed in more than one department shall submit the application form to all relevant Chairs. In the case of joint appointments in different faculties, the Chairs shall forward the application to all relevant Deans. |
| Chair(s) |
Dean |
Application Form including Recommendation |
| Dean(s) |
Provost |
Application Form including Recommendation |
| Provost |
Applicant |
Final Decision |
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Duration
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Leaves of absence are limited to a maximum of two consecutive years. A sabbatical taken in conjunction with a leave of absence is deemed to be part of the two year period.
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Extension
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If a staff member currently on a leave of absence wishes to request an extension of the leave beyond the originally approved period, the staff member shall submit a request in writing to the Chair, at least 90 calendar days before the end of the current leave. The approval path will be the same as indicated above.
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Forms
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Any questions about the application process or the forms should be directed by email to academic [dot] personnel [at] mcgill [dot] ca (Academic Personnel), or by telephone at (514) 398-3331. |
Banner System Requirements -- For Administrators
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| Activity | Document | Initiated By | Comments |
| Application has been approved |
Must be entered into the Banner system via the on-line Minerva Appointment Form |
Department |
Any questions, comments or problems about the Minerva Appointment Form should be directed by email to academicapprovals [dot] hr [at] mcgill [dot] ca (Academic Approvals HR). |
| Return from leave |
Automatic via the Minerva System |
Auto-generated |
Any questions, comments or problems about the Minerva Appointment Form should be directed by email to academicapprovals [dot] hr [at] mcgill [dot] ca (Academic Approvals HR). |
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