Academic Laptop Program

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Purpose | Benefits of the Program | Eligibility | Accessing the Program | Purchases subsidized by the Academic Laptop Program ||
Purpose

The Academic Laptop Program assists tenured and tenure-stream academic staff by subsidizing part or all of the costs of purchasing laptop computers to be used for teaching purposes.

This program is reviewed each academic year.

Benefits of the Program
  • Flexibility of performing computer tasks anywhere on McGill's campus-wide wireless network.
  • Laptops offer productivity tools and audio and video capabilities to facilitate presentation of lesson content in A/V equipped classrooms.
  • Advantageous pricing agreements and subsidies.
  • Technical support and service.
Eligibility

Tenured or tenure-stream academic staff, as per the following:

Subsidy for Academic Staff appointed on or after 1 May 2014

All tenured and tenure-stream academic staff hired on or after 1 May 2014 are eligible to receive a 100% subsidized machine, to be used for the enhancement of teaching and learning. This subsidy is available to academic staff members within the reference period who have not previously accessed the Academic Laptop Program.

Subsidy for Academic Staff appointed prior to 1 May 2014

Tenured or tenure-stream academic staff who have previously received a machine through this program, or who were hired prior to 1 May 2014 are eligible to apply for a subsidized replacement machine. The subsidy covers 50% of the cost of the standard computer package for tenured and tenure-stream academic staff. The remaining 50% of the cost can be paid from faculty/department budgets, research grants, or personal funds.

Replacement Machines

Tenured and tenure-steam academic staff who received a machine through this program in, or prior to 1 May 2014, are eligible to apply for a replacement machine. The subsidy covers 50% of the cost of the standard computer package for tenured and tenure-stream academic staff. The remaining 50% can be paid from faculty/department budgets, research grants or personal funds.

Accessing the Program

Eligible academic staff can apply for an academic laptop by filling out the order form in McGill MarketPlace. This form will be reviewed and completed by staff in the Office of the Provost and Vice-Principal (Academic).

To access the form:

  • Sign in at www.mcgill.ca/minerva
  • Select the Finance tab
  • Select McGill MarketPlace Entrance
  • Create a Shopping Profile, if you have not already done so
  • Select the Academic Laptop Program button under the Forms menu
Purchases subsidized by the Academic Laptop Program

Cost

The cost to you depends on the package you select and the subsidy to which you are entitled.

Eligible academic staff are strongly encouraged to use research or other University-based funds for any costs that exceed those covered by the Academic Laptop Program. You may supplement the purchase of your Academic Laptop with the Professional Development Fund.

All equipment purchased through the Program remains the property of McGill University and is subject to University asset management recovery procedures when the equipment is replaced, has reached the end of its useful life, or in the event of the academic staff member's departure from McGill. 

Models and Specifications

PDF icon Academic Laptop Program Supported Laptops - Cost and Specifications

Eligible academic staff can request upgrades to the supported laptops if it is required to facilitate their academic duties. These upgrades are not covered by the Academic Laptop Program (see Cost section).

NOTE: Laptop specifications and price may change without advance notice.

Point of Sale

The McGill Computer Store (MCS) is the University’s designated point of sales for the Academic Laptop Program. 

Availability

In the event that current models of laptops offered by the Program are no longer available in the market, eligible academic staff may select a different model from the Program, or wait until the new models become available through the Program.

Contact

All inquiries about the Academic Laptop Program can be sent to academic.laptop [at] mcgill.ca (Academic Laptop).