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Staff dependent tuition waiver policy (academic, and admin & support staff)

1. Scope

1.1 For the purposes of this policy, “full-time” in the case of academic staff shall be determined by the terms of employment as approved by the Board of Governors at the time of appointment. In the case of administrative and support staff, “full-time” shall refer to a staff member working 2/3 or more of the normal working hours for his/her classification, as defined in the Hours of Work Policy.

1.2 For the purposes of this policy, the following definitions shall apply:

"Pensioner"

  an individual who has retired in accordance with the University’s retirement policies and had at least five years of continuous full-time service with the University prior to retirement.

"Student"

  an individual who is registered in a McGill University degree, diploma or credit certificate program.

"Dependent"

  the spouse or child of the staff member who is wholly dependent on you for support, and who, in the case of a child, has not attained the age of 25 as of September 1st for the Fall Term; January 1st for the Winter Term and May 1st for the Summer Term.

"Spouse"

 
  • a person of either sex with whom you have been living in a conjugal relationship for one year. The one-year cohabitation requirement does not apply when you and your spouse have a child together, or
  • as defined under the applicable legislation

"Child"

 
  • a child related to you by blood or marriage
  • your spouse’s child if living with you
  • a child for whom you are legal guardian
  • a child you have adopted

2. Policy

2.1 The dependent of a full time staff member or a pensioner will be granted a tuition waiver equivalent to two-thirds the Quebec tuition fee rate once enrolled in a degree, diploma or credit certificate program offered by the University. Privately funded programs/students are not included.

2.2 Fee reduction shall apply to Tuition fees only. Other charges such as Administrative Charges, Student Services and Athletics Fees, Student Society Fees, Private or Practical Instruction Fees and any other special fees or penalties shall not be eligible for reduction.

2.3 Fee reduction will not be permitted for courses taken at institutions other than McGill University.

2.4 All fee reductions granted to the dependent will be a taxable benefit to the dependent.

3. Dependents of deceased staff members or pensioners

3.1 If in the event of the death of a staff member who met the criteria of section 1.1 prior to his/her normal retirement date, his/her dependent(s) will be eligible for exemption from all tuition fees.

3.2 Dependent of a deceased pensioner who met the definition under section 1.2, will be eligible for exemption from all tuition fees.

3.3 In order to qualify for exemption under this section, an eligible dependent must also meet the normal academic requirements for eligibility as outlined in the policy.

Procedures

Upon registration, an eligible student should obtain the application form from either Enrolment Services, the Human Resources Service Centre or preferably, online at http://www.mcgill.ca/hr/bp/benefits/forms

The completed form should be forwarded to Student Accounts by fax (514-398-2656) or by email to student [dot] accounts [at] mcgill [dot] ca  with the words “Staff Dependent” in the subject line.

Applications must be submitted no later than the following dates after commencement of the term: February 28 for the Fall Term; June 30 for the Winter Term; October 31 for the Summer Session.

Applications will not be processed retroactively, and any applications received after the above mentioned dates will not be eligible for reimbursement.

The student may be required to provide certification that he/she is an eligible student as defined in section 1.2.

The full-time staff-member sponsoring the student may be required to provide certification that the student is his/her dependent as defined in section 1.2

Upon verification and acceptance of a student’s application for benefits, a fee waiver equivalent to 2/3 of the eligible tuition fees will be applied to the student’s fee account.

 

Revised January 2012